Secure File Sharing for Business

23 Oct Secure File Sharing for Business

Teams are more likely than ever to work across time zones and distances, because of the growing popularity of flexible working practices. This requires the transfer of large files between colleagues who work remotely. The traditional methods of sharing files aren’t the most secure. In fact, it’s quite easy for employees to send sensitive documents with intellectual property and regulated data to the wrong person by accidental or deliberate.

These uncontrolled transfers of information could put your business in danger of costly fines and harm to its reputation if you fail to implement the appropriate security measures. This is why it’s vital to establish a common policy for the way you share your files with external partners and clients as well as colleagues internally.

To reduce the risks that come uncontrolled sharing of files, your organization should choose a system which offers the highest level of security monitoring and access control. You can ensure that only individuals with the proper authorization have access to certain folders and files as well as any changes made to the file. A platform that provides enterprise content services also provides an audit log that is centrally managed, which makes it easy to track user history and identify issues, such as privacy violations or non-compliance.

Find a file-sharing application that is easy to use and that can be integrated with your existing workflows. It’s also important dataroomindex.org/5-ways-to-prepare-for-a-successful-post-merger-integration to be sure that you don’t have to pay for features you don’t require. If you are planning to use a client-facing file-sharing portal, make sure the software allows for customization and easy installation for your clients.