Tips for Board Meeting Preparation

18 Oct Tips for Board Meeting Preparation

Board meetings require careful preparation to ensure that everyone understands the issues they’ll be discussing as well as the actions to be taken. The following suggestions will help you to create a consistent meeting format that will yield the best results each time your board is meeting.

In the lead-up to the meeting, it’s important to look over the previous minutes from the previous board meeting and invite each director to submit any reports or other materials that are required to be included in the next agenda. Determine the chairperson’s preferences for the presentation and arrangement in the board books. Some prefer a high degree of detail, while others prefer the more traditional “dashboard” approach.

It is recommended to concentrate on a couple of important agenda items for each meeting to avoid overcrowding meetings with long reports or other topics that are routine. Additionally, try to avoid scheduling more than 30 minutes http://boardroomsystems.net/how-to-take-notes-at-a-board-meeting per agenda item to ensure that you have enough time to give each topic sufficient time.

Invite board members from outside to your board meetings. They offer fresh perspectives and innovative ideas. While it might cost a bit more to bring in independent board members, the benefits of their perspective and outsider views can be worth the investment.

Also, be sure to make sure to mention the key decisions that are being made during the meeting so that all directors can recognize and agree or not with them. It’s an excellent idea to assign department heads to each decision, so that they are able to relay the results of the meeting back to their teams.