How to Exchange Important and Sensitive Documents

18 Oct How to Exchange Important and Sensitive Documents

Modern business relies heavily on sharing of sensitive and vital documents. Remote working is now the norm and the capability of sending files quickly and easily is becoming essential for productivity. Cyberattacks and data breaches are increasing, so it is essential to improve the way you transmit sensitive data to avoid it falling in the in the wrong hands.

Information that is considered sensitive is information about an individual such as bank account details, health information or address. Confidential data includes the organization’s policies, innovation secrets and plans for the future.

If you are in the public or private sector, safeguarding your sensitive documents is paramount. Traditionally, these types of documents are sent through mail or via email, which aren’t always the most secure methods. Emails are often not encrypted which makes it susceptible to hackers and spammers www.myhomedataroom.com/how-to-protect-your-documents-during-the-due-diligence-process-and-after-completion who can intercept the email and gain access to confidential and sensitive information. Sending files by post is also not a secure option as the file could be snatched and lost in the process of shipping.

Utilize an online secure document transfer service like WeTransfer, or Dropbox to secure your files. This kind of software has encryption technology, which safeguards files both while they are being transferred and once they have been received. It also allows you to monitor and audit files to determine who has access to which file, and when and how it was downloaded or uploaded. This will allow you to adhere to all applicable regulations and avoid penalties resulting from data breaches.